Due to overwhelming interest, Club Night 2013 is moving to the Pennsylvania Convention Center (PACC).

Moving to the PACC allows more space than the hotel could, therefore allowing more clubs to participate. Currently, 85 clubs are signed up for Club Night! The PACC offers direct access to a loading dock and multiple refrigerated trucks used for sorting and storage.

Booths
The PACC allows a guaranteed 10’ x 10’ booth space for each club. At the hotel, we would have had to shrink down the sizes allotted to clubs to allow everyone to participate.

Your club’s booth will have an 8’ tall drape behind the booth, supported by metal pipe, allowing you to hang banners or other decorations from the pipe. Tents are allowed at the PACC. Please bring your own serving equipment, banners, costumes, hand tools, CO2, etc.

Your booth can also come supplied with a 6’ table, if requested. If you do not request a table, we will not order one for you. We have to pay for every table used, so it’s important we only request the ones we need.

Electricity also comes at a cost. Please do not request electricity unless you must have it for your booth. We’re paying for power and only want to provide access for those who need it. We will try to group together clubs that need electricity.

Request a table and/or power using the Table, Power & Beer Drop-off Form.

Dump buckets are provided for every booth. Of course, they are not for your great beer, but someone may still have some beer from that “other club”.

Open flames and smoke machines are strictly prohibited in Club Night. We don’t want a visit from Fire Marshal Bill. Do we?

Use this check-list (.xlsx) before you leave home.

Power Tools & Ladders
Please note: due to Pennsylvania labor laws, you may not use a ladder or power tools for any purpose at the PACC.

Food

Clubs are no longer allowed to bring in food samples for Club Night. The official food vender of the convention center won’t allow outside food. Instead, the AHA will purchase food from the PACC for the event. As always, we encourage attendees to eat dinner before the event starts.

Set-up/Tear times

• Set up is from 5:00 pm – 8:00 pm.
• Tear down is 11:30 pm – 12:00 am.

Kegs and booth decorations must be removed from the room immediately following Club Night. It is very important that your club can tear down quickly.

We must evacuate the PACC by midnight so they can tear down the booths and clean the space up. Any items left in the hall past midnight may become property of the PACC.

Cellar

There is NO set number of kegs and/or bottles you need to bring to participate. As few as 3 or 4 kegs are plenty for one club.

There is access to refrigeration for kegs before Club Night. Cellar labels for your beer are required for any beer stored by the AHA Beer Services team. These should be available by June 1, 2013.

Ice is provided.

Only kegs scheduled for Social Club on Saturday are allowed back in the cellar. Any kegs left in the cellar past 2:00 am, Sunday, June 30 become property of the AHA.

Club Storage Room
There is a lockable room at the Marriott for clubs to store some equipment or decorations. Please note, this is a small 500 sq. ft. room and 85 clubs are sharing it. The AHA is not responsible for any items left in this room. You must locate AHA staff to open the room. Availability is first come first served.

Pre-Conference Keg Drop-off
We are working with Yards Brewing Co. to establish a pre-conference drop-off time for clubs to leave kegs at their facility. To help us gauge interest, please let us know if you’re interested in dropping beer off at Yards (approximately one week before the conference). If you leave kegs at Yards our refrigerated truck will pick them up and deliver them to the cellar at the Marriott or PACC.

Table, Power & Beer Drop-off Form - This request form is the same as the table and power request form. You can fill it in more than once, if you answers change.

Conference Week Keg Drop-off

If you don’t drop off your beer in advance you must bring your beer to our cellar crew at the Marriott or the PACC during conference week. Beer only going to Club Night is dropped off directly at the PACC. Beer served in the Social Club on days prior to Club Night goes to the Marriott.

Once your beer is in the cellar, the cellar team and a group of volunteers will deliver beer to your club booth or the Social Club bars.

Questions?
Kathryn Porter Drapeau | Kathryn@BrewersAssociation.org | 303.447.0816 x 123

Edited May 21, 21013